Careers

Description

The Mariners' Museum and Park is seeking an Administrator to serve our Conservation Department. This position will be responsible for managing and facilitating the maintenance of laboratory equipment, maintaining detailed department records (paper and digital), and undertaking the purchasing of laboratory supplies and equipment to support the conservation and long-term care of objects within the Musem. The Administrator also manages the Health and Safety program within the Batten Conservation Complex working closely with conservation staff and the Human Resources Department.

This is a full-time, exempt position with an annual salary of $45,000 plus an excellent full-time benefits package. Please include a cover letter to be considered. No phone calls, please – only applicants being considered for interviews will be contacted.  

Duties:
Records and Financement Management

• Responsible for maintaining complex departmental records (financial, history of the conservation project, Research files, and department library).
• Assists the Director of Conservation in the development and implementation of the department’s yearly planning and budget.
• Facilitates the purchasing of equipment and supplies to support conservation initiatives and departmental operations.
• Tracks departmental spending; works closely with Finance and Administration to assure the accuracy of financial records.
• Responsible for overseeing the Department’s contracts for external conservation services which may include: customer communications, records management, invoicing, and payment processing.

Lab Safety and Equipment Maintenance

• Coordinate with contractors/vendors to manage laboratory equipment maintenance and repair programs.
• Responsible for maintaining the Laboratory equipment inventories.
• Coordinates with the conservation research scientist and other department personnel on the inventorying and disposal of chemicals within the laboratory. 
• Oversees the laboratory’s Health & Safety program in coordination with the Director of conservation, other department staff, and the Human Resources department to ensure laboratory activities follow OSHA and Commonwealth of Virginia regulations. Research appropriate policy, procedures, and requirements when necessary.

Outreach

• Assists the department with coordinating and conducting laboratory tours and behind-the-scenes programming.
• Assists the department with developing educational programs and community outreach activities focused on artifact conservation including publicly viewable conservation spaces.     
• Responsible for distributing departmental email inquiries to the appropriate personnel. 

General Department Support 

• Assist conservation and collections management with moving artifacts and preparing them for exhibition or loan if needed.
• Other duties as assigned.
  

Requirements

 Knowledge, Skills, Abilities:

• Must have excellent written, oral, and listening skills.
• Must have the ability to think strategically and resourcefully with strong attention to detail. 
• Must be familiar with Windows-based programs and digital imaging software including Microsoft office applications and Adobe photoshop. 
• Must have the ability to work in a fast-paced environment, managing multiple tasks simultaneously.
• Must have the ability to manage relationships with other Museum departments having varying needs.   

Education and Experience:

• Two to five years of related work experience is required. 
• Bachelor's Degree in a relevant field is preferred. 
• Experience with Digital Photographic skills is desirable. 
• Experience managing budgets and financial records is strongly preferred. 
• Experience working within a cultural institution or laboratory is preferred.    

Conditions of Employment:

• Must be able to pass a background check and drug screen prior to employment
• Must be able to work non-traditional hours (nights, weekends, and holidays occasionally)

Description

The Individual Philanthropy Officer, under the general direction of the Senior Director of Advancement and in collaboration with other members of the Development division, oversees the outreach, stewardship, and cultivation of mid-level donors. This position is responsible for maintaining and helping to build a successful pipeline into major and planned gifts.

This is a full-time, exempt position with an annual salary of $50,000 plus an excellent full time benefits package. Please include a cover letter to be considered. No phone calls, please – only applicants being considered for interviews will be contacted. 

Duties: 

FUNDRAISING 

• Develop effective engagement activities within donor segments identified as having potential for the greatest growth; work effectively with development officers to build strategies for moving donors to higher giving levels.
• Assist the Development Division in the development and implementation of a fundraising calendar of activities designed to encourage regular giving through direct mail, e-appeals, and personal cultivation of mid-level donors.
• Provide existing and prospective donors with a deeper understanding of the Museum’s mission and create opportunities to match their giving interests with Museum’s initiatives.
• Support the creation of mailings and communication materials: appeals, emails, newsletters, website material, social media, media releases, as needed.

GIVING SOCIETIES/MAJOR GIFTS

• Support the management, stewardship, and coordination of The Bronze Door Society.
• Assist the Senior Director of Advancement in the planning and coordination of donor cultivation events, recognition, and memorial events (receptions, dinners, etc.) associated with individual donors, small groups, and giving societies.
• Support the fundraising activities of the Senior Director of Advancement, President and CEO, and others, as assigned.

DATABASE/REPORTS

• Contribute to the growth of best practices in gift processing, data management, and donor relations.
• Work closely with the Stewardship Coordinator in the timely processing of acknowledgments and ensuring that all donor records are well-maintained and up-to-date. 
• In collaboration with the Stewardship Coordinator, perform Prospect Research, wealth screenings, and update records with critical information to maintain the individual giving portfolios of the President and CEO, the Senior Director of Advancement, and others in the Development division.

OTHER

• Other responsibilities as assigned.

Requirements

Knowledge, Skills, Abilities:

• Must have excellent writing, communication, and proofreading skills.
• Must be able to maintain confidentiality of information when working with donor and member sensitive information. 
• Must be able to work both independently and collaboratively, and manage multiple priorities in a fast-paced environment.
• Must have the ability to think strategically and creatively, including the ability to initiate and set priorities.
• Must have proficient computer skills specifically in Microsoft Excel, Word, and using mail merges.
• Must possess a high level of analytical, problem solving, and customer service skills.
• Must be able to successfully manage multiple projects simultaneously.

Experience:

• Five years of experience working for a non-profit with a specific focus on donor stewardship and development is required. 
• Bachelor's Degree is required. 
• Experience using ALTRU, Raiser’s Edge, Convio, Donor Pro, or other comparable databases is preferred. 

Conditions of Employment:

• Must be able to pass a background check and drug screen prior to employment. 
• Must have the ability to travel locally to attend meetings and events.
• Must be able to work nights and weekends as needed.

https://www.marinersmuseum.org/jobs_listings/

The Mariners’ Museum is an Equal Opportunity/Affirmative Action/Equal Access employer and actively encourages applications from minorities, women, individuals with disabilities, and veterans.